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School Board Agenda November 17, 2014

Ames Community School DistrictNovember 17 , 2014Board members will assemble in the Multipurpose Room at Ames High School, 1921 Ames High Drive, on Monday, November 17 at 6:30 p.m. for a regular meeting.(The Board respectfully requests that all cellular phones be turned off during the meeting.)


Approx. Time Item
6:30:pm 1. Call to Order.
2. Approval of Agenda
3. Reading of Mission Statement.

The mission of the Ames Community Schools is to ensure that all learners develop the knowledge, skills, attitudes, values, and personal esteem necessary to grow in and shape a changing society.
6:35:pm 4. Public forum. District residents, students, parents/guardians of students, and staff members may address the Board about any topic relevant to the District. Speakers must sign up at the beginning of the meeting and each speaker is limited to three minutes per board meeting.  If necessary, the Board President may need to reduce the three-minute time limit to accommodate more speakers in the 20 minutes allotted. The Board may approve an extension of the 20-minute time allocation to allow all speakers up to three-minutes. We ask speakers to remember that Iowa law prohibits the Board from discussing specific employees or students or their performance. Student speakers will state their name and school. Others will state their name and address
Closed Session
6:55 pm 5. Closed session as provided in 21.5(l)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation
Decussion Item(s)
7:10:pm 6. Online Registration. Karl Hehr. Exhibit D-1.
7:20 pm 7. Reports of Board Work on Committees. Directors. Exhibit D-2.
Consent Item(s) (All items listed under Consent will be enacted by one motion.  There will be no separate discussion of these items unless a motion is made and approved, prior to the time Board members vote on the consent items, to remove the item from the Consent Items for further discussion.)
7:40:pm 8. Minutes of Meeting(s) held November 3, 2014. Karen Shimp.
9. Claims and Payroll for October 2014. Karen Shimp. Exhibit C-1.
10. Financial Reports for October 2014. Karen Shimp. Exhibit C-2.
11. Personnel Report. Tim Taylor. Exhibit C-3.
12. Gift(s) to the District. Tim Taylor. Exhibit C-4.
13. Contract(s)/Agreement(s). Exhibit C-3.

  1. Amendment agreement with RICOH for Copier at Ames Middle School. Karl Hehr. Exhibit C-3a
  2. 28E Agreements with Preschool Partners. Karen Shimp.Exhibit C-3b
  3. Amendment to Agreement with Infinite Campus for online registration. Karl Hehr. Exhibit C-3c
  4. Cooperative Agreement with ISU for tutoring services. Yonas MichaelExhibit C-3d


14. Continuous Open Enrollment. Tim Taylor. Exhibit C-6.
Action Item(s)
7:45 p.m. 15. Policies for Approval. Tim Rasmussen and Rodney Briggs. Exhibit A-1.ABC/JFB, Student Involvement in Decision-MakingACA/JBA, Section 504 of Rehabilitation ActAE, School District Goals and ObjectivesBF, Board Policy Development, Revision and WaiverDH, Bonded Employees and Officers

DID, Inventories

DJB, Petty Cash Accounts

DJC, Bidding Requirements

DJI, Contracts

ECD, Traffic and Parking Controls

EFC, Vending Machines

EIB, Liability Insurance

KB, School and Community Information Program

7:50 p.m. 16. Approve Request to SBRC for Modified Allowable Growth for Increasing Enrollment, Open Enrollment Out, and Limited English Proficiency Instruction Beyond 5 Years.Karen Shimp. Exhibit A-2
7:55 p.m. 17. Approval of Resolution Authorizing Review of Disclosure Activities and Participation in the Municipalities Continuing Disclosure Cooperative Initiative. Karen Shimp. Exhibit A-3.
8:00 p.m. 18. Approve Plan and Specifications, set Date for Public Hearing (December 15, 2014), and approve Advertisement for bids for Meeker Asbestos Abatement Project. Gerry Peters. Exhibit A-4.
8:05 p.m. 19. Approve Plan and Specifications, set Date for Public Hearing (January 12, 2015), and approve Advertisement for bids for Sawyer Asbestos Abatement Project. Gerry Peters. Exhibit A-5.
8:10 p.m. 20. Approve Plan and Specifications, set Date for Public Hearing (January 12, 2015), and approve Advertisement for bids for Mitchell Asbestos Abatement Project. Gerry Peters. Exhibit A-6.
8:15 p.m. 21. Approve Correction to Vehicle Replacement schedule as approved on August 4. Gerry Peters. Exhibit A-7.
8:20 p.m. 22. Approve Change Order for Mitchell Project. Gerry Peters. Exhibit A-8
8:25 p.m. 23. Approve Change Orders for Meeker Project. Gerry Peters. Exhibit A-9.
Board and Staff Item(s)
8:30 p.m. 24. Items from the Board.
25. Items from the Staff.
26. Board Planning Calendar. Tim Taylor. Exhibit B-1
27. Closed Session as provide in Iowa Code Section 21.5.j of the open meetings law to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. The minutes and the audio recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed.
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