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School Board Agenda June 16, 2014



Ames Community School District

June 16, 2014

Board members will assemble in Conference Room B at Crawford Educational Services Center,

415 Stanton Avenue, on Monday, June 16 at 6:30 p.m. for a regular meeting.


(The Board respectfully requests that all cellular phones be turned off during the meeting.)



Approx. Time   Item
6:30:pm 1. Call to Order.
  2. Approval of Agenda

Reading of Mission Statement.

The mission of the Ames Community Schools is to ensure that all learners develop the knowledge, skills, attitudes, values, and personal esteem necessary to grow in and shape a changing society.
6:35:pm 4. Public forum. District residents, students, parents/guardians of students, and staff members may address the Board about any topic relevant to the District. Speakers must sign up at the beginning of the meeting and each speaker is limited to three minutes per board meeting.  If necessary, the Board President may need to reduce the three-minute time limit to accommodate more speakers in the 20 minutes allotted. The Board may approve an extension of the 20-minute time allocation to allow all speakers up to three-minutes. We ask speakers to remember that Iowa law prohibits the Board from discussing specific employees or students or their performance. Student speakers will state their name and school. Others will state their name and address
  Information Item(s) 
6:55:pm 5. Assessment Data Report. Dan Andrews. Exhibit I-1.
7:15:pm 6. Elementary schedule changes for 2014-15. Dave Peterson. Exhibit I-2.
  Discussion Item(s) 
7:25:pm 7. 24th Street project and maintenance building Initial schematic designs. Tim. Taylor. Exhibit D-1
7:40 pm 8. Sawyer project initial schematic designs. Tim Taylor. Exhibit D-2.
7:55 pm 9. Technology equipment purchase for 1:1 at Ames Middle School. Karl Hehr. Exhibit D-3.
8:15:pm 10. Website design update and contract with Juice Box Interactive. Kathy Hanson. Exhibit D-4.
8:30:pm 11. Board Committee Reports. Luke Deardorff. Exhibit D-5.

Consent Item(s) 

(All items listed under Consent will be enacted by one motion.  There will be no separate discussion of these items unless a motion is made and approved, prior to the time Board members vote on the consent items, to remove the item from the Consent Items for further discussion.)


8:40 p.m. 12. Minutes of the meeting held June 2, 2014. Karen Shimp
  13. Claims and Payroll for May 2014. Karen Shimp. Exhibit C-1
  14. Financial Reports for May 2014. Karen Shimp. Exhibit C-2.
  15. Personnel Report. Tim Taylor. Exhibit C-3.
  16. Gift(s) to the District. Tim Taylor. Exhibit C-4.

Contract(s)/Agreement(s). Exhibit C-3

  1. Cooperative Agreement with Gilbert, Roland Story, Nevada, and Ballard High Schools for Girls’ Swimming. Judge Johnston. Exhibit C-3a
  2. Cooperative Agreement with Boone High School for Girls’ Golf. Judge Johnston. Exhibit C-3b
  3. Athletic Trainer Agreement with ISU. Judge Johnston. Exhibit C-3c
  4. Athletic Trainer Agreement with McFarland Clinic. Judge Johnston.Exhibit C-3d
  5. Agreement with Ames Golf and Country Club for 2014 Boys Golf. Judge Johnston.Exhibit C-3e
  6. Facilities and Grounds Use Agreement with ISU for use of Cross Country Course for 2014. Judge Johnston. Exhibit C-3f
  7. Lease Agreement with Lutheran Services for rental of classroom space at the Beloit Campus for the 2014-2015 school year. Darcy Cosens.Exhibit C-3g
  8. Financial & Personnel Management Systems Annual Service Agreement with Grant Wood. Karen Shimp. Exhibit C-3h
  18. Textbook/Instructional materials disposal request. Mandy Ross. Exhibit C-6.
  19. Continuous Open Enrollment. Tim Taylor. Exhibit C-7.
  Action Item(s) 
8:45 p.m. 20. Approval of initial schematic design for the Sawyer Elementary School Project. Tim Taylor. Exhibit A-2
8:50 p.m. 21 Approval of initial schematic design for the Sawyer Elementary School Project. Tim Taylor. Exhibit A-2
8:55 p.m. 22. School Improvement Advisory Committee APR Goals. Mandy Ross. Exhibit A-3
9:00 p.m. 23. Approve the Comprehensive Assessment Plan (CAP). Mandy Ross. Exhibit A-4.
9:05 p.m. 24. Approve 2014-2017 Superintendent’s Contract. Luke Deardorff. Exhibit A-5
9:10 p.m. 25. Approve reappointment of District secretaries and educational assistants for 2014-15. Tim Taylor. Exhibit A-6.
9:15 p.m.. 26. Approve reappointment of staff coaching and co-curricular assignments. Tim Taylor. Exhibit A-7.
9:20 p.m. 27. Approve contract/addendum with Chartwells for Food Services. Karen Shimp. Exhibit A-8.
9:25 p.m. 28. Approve discretionary transportation rates for 2014-15. Karen Shimp.Exhibit A-9.
9:30p.m. 29. Take action on contracts with Windstream, MediaCom, and Conterra Ultra Broadband, LLC. Karen Shimp. Exhibit A-10.
9:30 p.m. 30. Technology equipment purchase for 1:1 at Ames Middle School. Karl Hehr. Exhibit A-11
8:35 p.m. 31. Approve Open Enrollment application(s). Tim Taylor. Exhibit A-12.
  Board and Stff Item(s) 
9:50 p.m. 32. Items from the Board.
  33. Items from the Staff.
  34. Board Planning Calendar. Tim Taylor.Exhibit B-1.
9:55 p.m. Adjourn
Juicebox Interactive