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Board 15-6

School Board Agenda : February 27, 2017

Ames Community School District
February 27, 2017

 Board members will assemble in the Boardroom, 2005 24th Street, on Monday, February 27  
at 6:30 p.m. for a regular meeting.
(The Board respectfully requests that all cellular phones be turned off during the meeting.)

Click for a Printable Version of the February 27, 2017 meeting agenda 

Approx. Time   Item  
6:30 pm 1. Call to Order.  
  2. Approval of Agenda Reading of Mission Statement.

The mission of the Ames Community Schools is to ensure that all learners develop the knowledge, skills, attitudes, values, and personal esteem necessary to grow in and shape a changing society.
6:35 pm 3. Public Hearing: Sawyer Fascia & Soffit Project. Gerry Peters. Exhibit H-1.  
6:40 pm 4. Public Hearing: Ames Middle School Auditorium Lighting Project. Gerry Peters. Exhibit H-2.  
  Discussion / Information  Item(s)
6:55 pm  5.

Sawyer Cultural Proficiency, Racial Disparity and Parent Involvement. Administration and Sawyer Staff. Exhibit D-1. 

7:05 pm 6. Public forum. District residents, students, parents/guardians of students, and staff members may address the Board about any topic relevant to the District. Speakers must sign up at the beginning of the meeting and each speaker is limited to three minutes per board meeting.  If necessary, the Board President may need to reduce the three-minute time limit to accommodate more speakers in the 20 minutes allotted. The Board may approve an extension of the 20-minute time allocation to allow all speakers up to three-minutes. We ask speakers to remember that Iowa law prohibits the Board from discussing specific employees or students or their performance. Student speakers will state their name and school. Others will state their name and address  
7:25 pm  7. Update on Phase I of High School Project. Haila Architecture. Exhibit D-2.  
7:45 pm  8.

School Finance 101. Tim Taylor & Chris Stensland. Exhibit D-3.

 7:55 pm  9. 2017-18 District Fees. Tim Taylor. Exhibit D-4.  
 8:00 pm   10. Committee Reports. Luke Deardorff. Exhibit D-5.  
8:10 pm 11.

Policies to Discuss. Tim Rasmussen and Rodney Briggs. Exhibit D-6.

BDDH/KG, Public Participation at Board Meetings
DIE, Audits
DJH, Targeted Small Business Procurement
DLCB, Cell Phones
ED, Hazardous Materials Management
EDA, Receiving and Warehousing
EDC, Authorized Use of School-Owned Materials and Equipment
FEF, Construction Contracts Bidding and Awards
GBM, Staff Complaints

  Consent Item(s) (All items listed under Consent will be enacted by one motion.  There will be no separate discussion of these items unless a motion is made and approved, prior to the time Board members vote on the consent items, to remove the item from the Consent Items for further discussion.)
8:30 pm  12. Minutes of the regular meeting held February 13 and the special meeting held February 16, 2017. Chris Stensland  

Claims and Payroll for January 2017. Chris Stensland. Exhibit C-1.

  14. Financial Reports for January 2017. Chris Stensland. Exhibit C-2.  
  15. Personnel Reports. Tim Taylor. Exhibit C-3.  
  16. Gift(s) to the District. Tim Taylor. Exhibit C-4.  

Contract(s)/Agreement(s). Exhibit C-5.

a.     Agreement with Windstream for the new Facilities Building. Karl Hehr.
        Exhibit C-a.

b.     CIC Contract for programming changes to At-Risk Report. Karl Hehr.
         Exhibit C-b. 



  18.  Continuous Open Enrollment Applications. Tim Taylor. Exhibit C-6  
  19. Receive and File: Audit. Chris Stensland. Exhibit C-7.  
  Action  Item(s)
8:35 pm  20. New Open Enrollment Applications. Tim Taylor. Exhibit A-1.  
8:40 pm 21. GO Bond Prepayment 2013. Chris Stensland. Exhibit A-2.  
8:45 pm 22. GO Bond Prepayment 2014. Chris Stensland. Exhibit A-3.  
8:50 pm 23. Change Order(s): 24th Street. Grant Mast, TOK. Exhibit A-4.  
8:25 pm  24. FF&E for New Facilities Building. Gerry Peters. Exhibit A-5.  
9:00pm  25. Property Disposal Request. Gerry Peters. Exhibit A-6  
9:05pm  26. Demolition of the Old Edwards Building. Gerry Peters. Exhibit A-7.  
9:10 pm  27. Edwards Elementary Play Area Improvements. Gerry Peters. Exhibit A-8.  
9:15 pm  28. Northwood Site Improvements. Gerry Peters. Exhibit A-9.  
9:20 pm 29. Final Acceptance – 24th Street by HPC. Grant Mast, TOK. Exhibit A-10.  
9:25 pm  30 Policy BCE, Board Committees. Tim Taylor, Tim Rasmussen and Rodney Briggs. Exhibit A-11.  
  Board and Staff Item(s)
9:30 pm 31. Items from the Board.  
  32. Items from the Staff.  
  33. Board Planning Calendar. Tim Taylor. Exhibit B-1.  
  34. I move the Board go into closed session under code section 21.5(a) to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds and under 21.5(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. A roll call vote is required.  
  35. Closed Session as provided in 21.5(1)(j) of the open meetings law to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. A roll call vote is required  
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