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700 : Business Procedures

The District is in the process of reviewing and renumbering the policies to align with the Iowa Association of School Boards. Some policies have not yet been updated.  If you are looking for a policy, please contact JD (515.268.6660 or joshua.mitchell@ames.k12.ia.us) for assistance. Policies in bold are required policies.

Policy Number and Title  Date Last Reviewed
700 – Purpose of Non-Instructional and Business Services February 25, 2019

Financial Accounting System

Policy Number and Title  Date Last Reviewed
701 – Fiscal Management   June 15, 2015
701.2 – Transfer of Funds February 25, 2019
701.3 – Financial Records February 25, 2019
701.4 – Governmental Accounting Practices and Regulations February 25, 2019
702 – Cash in School Buildings April 12, 2021

Budget

Policy Number and Title  Date Last Reviewed
703.1 – Budget Planning October 12, 2020
703.2 – Spending Plan February 25, 2019

Revenue

Policy Number and Title  Date Last Reviewed
704.1 – Local – State – Federal – Miscellaneous Revenue February 25, 2019
704.1.A – Physical Plant and Equipment Levy (PPEL) Funds November 23, 2015
704.2 – Debt Management November 9, 2020
704.3 – Investments April 12, 2021
704.4 – Gifts – Grants – Bequests February 25, 2019
704.4.A – Grant Funding January 11, 2016
704.5 – Student Activities Fund February 25, 2019

Expenditures

Policy Number and Title  Date Last Reviewed
705.1 – Bidding Requirements December 18, 2017
705.2 – Purchasing Procedures August 28, 2020
705.3 – Payment for Goods and Services  April 12, 2021
705.4 – Outstanding Checks  March 26, 2018
706 – Payroll Procedures February 24, 2014
706.1 – Payroll Periods December 18, 2017
706.3 – Payroll Deductions February 24, 2014

Fiscal Reports

Policy Number and Title  Date Last Reviewed
707.2 – Treasurer’s Annual Report April 12, 2021
707.4 – Audit March 27, 2017
707.6 – Audit Committee October 12, 2020
707.7 – Fund Balance Reporting November 23, 2015
707.8 – Property Accounting November 17, 2014

Insurance Program 

Policy Number and Title  Date Last Reviewed
707.2 – Treasurer’s Report February 24, 2014
709.1 – Liability Insurance November 17, 2014
709.3 – Bonded Employees November 17, 2014

Food Service

Policy Number and Title  Date Last Reviewed
710.1 – School Nutrition Program October 12, 2020
710.2 – Free or Reduced Cost Meals Eligibility June 5, 2017
710.3 – Vending Machines June 5, 2017
710.4 – Meal and Snack Charges June 29, 2017
710.5 – Procurement of School Meal Program  November 18, 2019

Transportation

Policy Number and Title  Date Last Reviewed
711.1 – Student School Transportation Eligibility  November 23, 2015
711.3 – Student Transportation for Extracurricular Activities October 12, 2020
711.8 – Transportation in Inclement Weather April 12, 2021
713 – Contracts January 25, 2016
714 – Targeted Small Business Procurement March 27, 2017

 

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