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Ames Community School District

September 22, 2014

Board members will assemble in the Multipurpose Room at Ames High School, 1921 Ames High Drive, on Monday, September 22 at 6:30 p.m. for a regular meeting.
(The Board respectfully requests that all cellular phones be turned off during the meeting.)
Click here for a printable version of this meeting September 22 , 2014, meeting agenda

Approx. Time  

Call to Order.

  2. Approval of Agenda

Reading of Mission Statement.

The mission of the Ames Community Schools is to ensure that all learners develop the knowledge, skills, attitudes, values, and personal esteem necessary to grow in and shape a changing society.
6:35:pm 4.

Public Hearing, Acceptance of Bids, and Award of Contract for Fellows Site Work. Gerry Peters. Exhibit H-1.

6:40:pm 5. Public forum. District residents, students, parents/guardians of students, and staff members may address the Board about any topic relevant to the District. Speakers must sign up at the beginning of the meeting and each speaker is limited to three minutes per board meeting.  If necessary, the Board President may need to reduce the three-minute time limit to accommodate more speakers in the 20 minutes allotted. The Board may approve an extension of the 20-minute time allocation to allow all speakers up to three-minutes. We ask speakers to remember that Iowa law prohibits the Board from discussing specific employees or students or their performance. Student speakers will state their name and school. Others will state their name and address

Information Item(s)

7:00:pm 6.

State Mandated Reports. Mandy Ross and Dan Andrews. Directors. Exhibit I-1.

7:20:pm 7.

Update on Community Focus Groups and Family Ambassadors. Kathy Hanson.
Exhibit I-2.

7:30:pm 8.

Update on Transportation. Tim Taylor and Karen Shimp. Exhibit I-3.

7:40:pm 9.

Policies to be Announced: AGA, Recognition for Accomplishment; BDDH/KD, Public Participation at Board Meetings; CF, School Governance; ICA, School Calendar; ID, School Day; IIAA, Textbook Selection, Adoption, Maintenance, and Control; IICA, Field Trips and Excursions; IKEB, Acceleration/Retention/ Deceleration; and JHF, Student Safety. Rodney Briggs and Tim Rasmussen. Exhibit I-4.
(Written comments will be accepted in the Superintendent’s Office until September 30.)


Decussion Item(s)

7:45 pm 10.

Reports of Board Work on Committees. Directors. Exhibit D-1.


Consent Item(s) (All items listed under Consent will be enacted by one motion.  There will be no separate discussion of these items unless a motion is made and approved, prior to the time Board members vote on the consent items, to remove the item from the Consent Items for further discussion.)

7:55:pm 11.

Minutes of Meeting(s) held September 8, 2014. Karen Shimp.


Claims and Payroll for August 2014. Karen Shimp. Exhibit C-1.


Personnel Report. Tim Taylor. Exhibit C-2.


Gift(s) to the District. Tim Taylor. Exhibit C-3.

Contract(s)/Agreement(s). Exhibit C-4.
  1. Lease agreement with Pitney Bows for postage meter. Karen Shimp.
    Exhibit C-4a
  2. Service Agreement with Heartland AEA 11 for services at Rosedale Shelter.
    Yonas Michael. Exhibit C-4b
  3. Agreement with Lutheran Services of Iowa for educational services at Beloit. Yonas Michael. Exhibit C-4c
  4. Agreement with Jostens to publish 2014-15 Edwards School Yearbook. Dave Peterson. Exhibit C-4d
  5. Acceptance of BooSt Grant Funds for early childhood transportation. Darcy Cosens. Exhibit C-4de


Continuous Open Enrollment. Tim Taylor Exhibit C-5.


Action Item(s)

8:00 pm 17.

Approve contract with Haila Architecture/Structure/Planning, Ltd. for 24th Street and Maintenance Building projects. Karen Shimp. Exhibit A-1.

8:05 pm 18.

Approve Change Orders for Mitchell construction. Gerry Peters. Exhibit A-2.

8:10 pm 19.

Approve Change Order #1 to the Acoustical and Lighting Project at Meeker School. Gerry Peters. Exhibit A-3.

8:15 pm 20.

Approve completion of contract with Kruck Plumbing and Heating for the Edwards Project and release of retainage funds. Gerry Peters. Exhibit A-4.

8:20 pm 21.

Approve completion of contract with DeVries Electric for the Edwards Project and release of retainage funds. Gerry Peters. Exhibit A-5.

8:25 pm 22.

Approve early release of partial retainage to Woodruff Construction for Edwards Project. Gerry Peters. Exhibit A-6

8:30 pm 23.

Approval Request for modified allowable growth and supplemental aid for Special Education Deficit. Karen Shimp. Exhibit A-7.

8:35 pm 24.

Approve Certified Annual Report, Special Education Supplement and Annual Transportation Report. Karen Shimp. Exhibit A-8.

8:40 pm 25.

Approve contract amendment with Storey Kenworthy for Fellows, Sawyer and Meeker projects. Karen Shimp. Exhibit A-9.

8:45 pm 26.

Approve RDG Design Development Plans for the new Sawyer Elementary School. Tim Taylor. Exhibit A-10.

8:50 pm 27.

New Open Enrollment Application(s) for 2014-15. Tim Taylor. Exhibit A-11.


Board and Staff Item(s)

8:55 p.m. 28.

Items from the Board.


Items from the Staff.


Board Planning Calendar. Tim Taylor. Exhibit B-1.

7:45 p.m. Adjournment

Organizational meeting of the Board will begin following adjournment.


Ames Community School District
September 22, 2014

Board members will assemble in the Multipurpose Room at Ames High School, 1921 Ames High Drive, on Monday, September 22 following the adjournment sine die of the regular meeting.
click here for a printable version of this orginizational meeting September 22 , 2014, meeting agenda

Approx. Time  


Call to Order.

  2. Approval of Agenda
  3. Election of President. Karen Shimp. The President will assume the chair
Exhibit for Orginizational Meeting

Election of Vice President. President

  5. Reappoint Board Secretary/Treasurer. Board President. Exhibit NA-1.

Decussion Item(s)


Board Organization and Structure.


Items from the Board.


Items from the Staff.






It is the policy of the Ames Community School District to maintain a nondiscriminatory environment in every aspect of the operation of the District. The District shall provide equal educational and employment opportunities without regard to color, sex, race, national origin, religion, creed, age, marital status, sexual orientation, gender identity, pregnancy, disability, or socioeconomic status in its educational programs and activities or its employment and personnel policies. Dr. Tim Taylor, Superintendent, is the reporting officer for affirmative action, desegregation, and discrimination. Any questions should be directed to: Dr. Tim E. Taylor - Educational Services Center- 415 Stanton Ave.- Ames, IA 50014– (515) 268-6610

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