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Ames Community School District

March 09, 2015

Board members will assemble in the Multipurpose Room at Ames High School, 1921 Ames High Drive, on Monday, March 09, at 6:30 p.m. for a regular meeting.
(The Board respectfully requests that all cellular phones be turned off during the meeting.)
Click here for a printable version of this meeting March 09, 2015, meeting agenda

Approx. Time  

Call to Order.

  2. Approval of Agenda

Reading of Mission Statement.

The mission of the Ames Community Schools is to ensure that all learners develop the knowledge, skills, attitudes, values, and personal esteem necessary to grow in and shape a changing society.
6:35 pm 4. Public Hearing: Acceptance of Bids, and Award of Contract for Dotson Drive Extension Project. Gerry Peters. Exhibit H-1.
6:40 p.m. 5. Public forum. District residents, students, parents/guardians of students, and staff members may address the Board about any topic relevant to the District. Speakers must sign up at the beginning of the meeting and each speaker is limited to three minutes per board meeting.  If necessary, the Board President may need to reduce the three-minute time limit to accommodate more speakers in the 20 minutes allotted. The Board may approve an extension of the 20-minute time allocation to allow all speakers up to three-minutes. We ask speakers to remember that Iowa law prohibits the Board from discussing specific employees or students or their performance. Student speakers will state their name and school. Others will state their name and address

Information Item(s)

 7:00:pm 6.

Annual Update and Recognition of TASTE For Education Sponsors. Annie Arbuckle. Exhibit I-1.

 7:10:pm 7.

Update of Portable Classroom Installation at Camp Sawyer. Gerry Peters. Exhibit I-2.


Discussion Item(s)

7:50:pm 8.

Bids for Bus Fleet Lease and Facilities for Buses. Karen Shimp. Exhibit D-1.

8:00:pm 9.

District Fees for 2015-16. Tim Taylor. Exhibit D-2

8:15:pm 10.

Extension of Agreement with City of Ames for Use of the Municipal Pool. Tim Taylor. Exhibit D-3.

7:45:pm 11.

Policies for Discussion. Rodney Briggs and Tim Rasmussen. Exhibit D-4.
ABA/KC, Community Involvement in Decision-Making
AFA/BK, Board of Directors Self-Evaluation
AFC/GCN, Evaluation of Certified Staff
KS, Weapons on District Property (new policy)


Consent Item(s)  All items listed under Consent will be enacted by one motion.  There will be no separate discussion of these items unless a motion is made and approved, prior to the time Board members vote on the consent items, to remove the item from the Consent Items for further discussion.)

8:25:pm 12.

Minutes of Meetings held February 23, 2015. Karen Shimp.


Personnel Report. Tim Taylor. Exhibit C-1.


Gift(s) to the District. Tim Taylor. Exhibit C-2.


Contract(s)/Agreement(s). Exhibit C-3.

  1. Memorandum of Agreement with Story County Volunteer Center for background checks. Yonas Michael. Exhibit C-3a
  2. Memorandum of Understanding for data sharing with United Way of Story County. Mandy Ross. (need MOU) Exhibit C-3b
  3. IASB GASB 45 Services Agreement. Karen Shimp. (need attachment)
    Exhibit C-3c
  4. Cooperative Sharing Electronic Agreements for 2015-16 boys/girls swimming with Gilbert/Nevada/Ballard/Roland-Story and girls golf with Boone. Exhibit C-3d
  5. Agreement with Children’s Theater for April 2015 performances. Dave Peterson.Exhibit C-3e
  6. Outdoor Environmental Ed Agreement for Sawyer 5th grade field trip to Boone Y Camp. Exhibit C-3f
  7. Agreement with City of Ames for Concessions at Brookside Park for Baseball Season. Judge Johnston. Exhibit C-3g
  8. Agreement with Travis Horn DJ/Click N Play for Prom on April 18, 2015. Sipele Quezada. Exhibit C-3h
  9. Agreement with Iowa State Center for Facility Use for Prom on April 18, 2015. Sipele Quezada. Exhibit C-3i

Continuous Open Enrollment. Tim Taylor. Exhibit C-4.


Receive and File: Annual Audit. Karen Shimp. Exhibit C-5.


Accept ITEC Mediacom Business Education Grant in the amount of $2,276 to Edwards School. Dave Peterson. Exhibit C-6.


Action Item(s)

7:55 p.m. 19.

Approve Plans, Specifications, Advertisement for Bid (bids due April 2, 2015), and Set the Public Hearing (April 13, 2015) for the Meeker Elementary Playground Equipment Project. Gerry Peters. Exhibit A-1.

8:00 pm 20.

Approve Change Orders for Meeker. Gerry Peters. Exhibit A-2.

8:05 pm 21.

Approve Change Orders for Mitchell. Gerry Peters. Exhibit A-3.

8:10 pm 22.

Approve Award of Contract for Transportation Services. Karen Shimp. Exhibit A-4.

8:15 pm 23.

Set Public Hearing (March 30, 2015) for the Certified Budget. Karen Shimp. Exhibit A-5.

8:20 pm 24.

Approval of Start Date Calendar Waiver. Tim Taylor. Exhibit A-6.

8:25 pm 25.

Approve New Open Enrollment Applications for 2015-16. Tim Taylor. Exhibit A-7.


Board and Staff Item(s)

8:30 pm 26.

Items from the Board.


Items from the Staff.


Board Planning Calendar. Tim Taylor. Exhibit B-1

8:40 pm 29.

Closed session as provided in 21.5(1)(j) of the open meetings law to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. 




It is the policy of the Ames Community School District to maintain a nondiscriminatory environment in every aspect of the operation of the District. The District shall provide equal educational and employment opportunities without regard to color, sex, race, national origin, religion, creed, age, marital status, sexual orientation, gender identity, pregnancy, disability, or socioeconomic status in its educational programs and activities or its employment and personnel policies. Dr. Tim Taylor, Superintendent, is the reporting officer for affirmative action, desegregation, and discrimination. Any questions should be directed to: Dr. Tim E. Taylor - Educational Services Center- 415 Stanton Ave.- Ames, IA 50014– (515) 268-6610

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